General Ledger
Every decision in your business — pricing, hiring, what you can afford to spend next quarter — rests on numbers you can trust the moment you look at them. Greentree’s General Ledger module gives your finance team that: live reporting trees for multiple views of the same data, a chart of accounts built around how your business actually works, and a direct Excel connection so reporting doesn’t mean exporting and rebuilding by hand.
Key Benefits
- Multi-level reporting trees
- Flexible chart of accounts
- Account short codes
- Budget management and tracking
- Posting into future and prior periods
- On-screen transaction enquiries
- Recurring journals, external imports & manual journal entry
Dynamic reporting structures
Build as many multi-level reporting trees as you need, grouping and summarising ledger data however makes sense for your business — by business unit, region, management structure, or product line — without re-entering anything.
Once a tree is set up, it’s available directly from Excel, so your team can analyse any financial period by account, by segment, or by cost centre without going back to IT each time.
Because the structure is entirely yours to define, it can flex as the business changes rather than forcing you to redesign your reporting from scratch.
Flexible accounting structure
Your chart of accounts should reflect how your organisation is actually structured, not a generic template. Define account codes — up to 30 characters, across as many as 16 segments or levels — that map onto your own business or group.
Not every company or business unit has to use every segment. You choose which levels apply where, so smaller entities aren’t forced to carry structure they don’t need.
Budget management
Run as many budget versions as you need side by side, and lock individual years once they’re approved so finalised figures can’t be changed by mistake.
Budgets can be built and edited in Excel and synced back to Greentree automatically, so your finance team works in the tool they already know.
On-line enquiries
Look up any period — past, present, or future — on screen, with drill-down from a summary view right down to individual transactions or data-entry batches.
Because postings anywhere in Greentree hit the General Ledger immediately, you’re always looking at current figures, including items that haven’t been finalised yet.
External journal updates
Feed journals in automatically from other systems — payroll, billing, or anything else that needs to post to the ledger — using an import format built around how that system exports its data. Once it’s set up, updates can run on whatever schedule suits you.
Journal entry
Post journals through Greentree’s own entry screen, or build them directly in Excel first — useful for anything that needs financial modelling, like accruals — then push them straight into Greentree when you’re ready.
Recurring journals
Set up recurring journals and accruals once, on whatever cycle your business runs. Mark an accrual as auto-reversing and it will post, then automatically reverse itself out in the following period — no need to remember to undo it by hand.
Future and prior periods
Post into a period that’s already closed or one that hasn’t started yet, depending on what each user is allowed to do. That flexibility matters most at year-end, when prior-period corrections and future accruals both need to go in — and reports can simply be reprinted once everything’s posted.
Account short codes
A long chart of accounts is hard to remember by number alone. Set an optional short code against any account — for example, “BANK” for a bank account — so your team can find and post to it quickly, without needing a printed chart of accounts on hand.
F.R.E.E. — reporting directly in Excel
F.R.E.E. is Greentree’s Excel add-in, and it solves a problem most finance teams know well: getting live figures out of the accounting system and into the spreadsheets people actually build reports in, without printing, re-typing, or exporting to a text file first.
With F.R.E.E., the connection runs both ways and reports update as the underlying data changes, so what you’re looking at is never a stale snapshot — and because it’s built on standard Excel, your accountants keep full control over formatting and structure.
Personal executive information system
For teams who want to go further, Excel’s own tools — macros, Visual Basic, and the rest — can be used to build a bespoke executive information dashboard on top of the live Greentree connection, tailored to whatever your organisation needs to see.
Posting journals
Calculate and post journals from Excel straight into Greentree in real time, including auto-reversing accruals calculated from live Greentree figures. Anything posted this way can still be edited back in Greentree afterwards if it needs adjusting.
Related Modules
Fixed Assets
Managing assets, minimising tax and planning for future capital investments or disposals is made easy with Greentree’s Fixed Assets module. By knowing exactly where each of your assets are located and the exact value, you can more effectively plan your capital purchases and disposals.
Cash Management
Good cash management is a vital component to the success of any business. It is critical that the Financial Controller is in a position to determine the company’s actual liquidity at any point in time, and be able to forecast future cash flow based on good information and accurate data. Greentree’s Cash Management module offers you the tools to meet these requirements.
Accounts Payable
Control and monitor where your money is going and you can better control your future. This managerial accounting and information resource helps you meet today’s varied business challenges.
eReporting
Every business looks for ways to save valuable time spent on repetitive yet essential administration tasks. At the push of a button Greentree’s eReporting provides the flexibility and ease of use to automatically send reports and business documents to staff, customers and suppliers via email, print or fax.
F.R.E.E.
Every business looks for ways to save valuable time spent on repetitive yet essential administration tasks. At the push of a button Greentree’s eReporting provides the flexibility and ease of use to automatically send reports and business documents to staff, customers and suppliers via email, print or fax.
Consolidations & Translations
Making sense of International Financial Reporting is a challenge. The pressure resulting from regulatory requirements such as the Sarbanes-Oxley Act and IFRS creates a large burden for many organisations.
These challenges can be relieved with the streamlined Greentree consolidations process providing a transparent and collaborative approach to producing accurate group reporting that is easily validated and shared across the business.
Foreign Currency
Manage multi-currency transactions, realised gains and losses, price lists, and consolidation translations with ease.
With full multi-currency capabilities across all modules trading internationally is simple with Greentree’s Foreign Currency facility. General Ledger accounts can be set up to allow multiple currencies and international bank accounts are supported. You can track assets, customer transactions and supplier transactions in a foreign value with complete confidence.
Accounts Receivable
In today’s hectic business world, time is critical. Nowhere is this more important than in your company’s Accounts Receivable department – the nerve centre of your accounting operations – where a good portion of the information that can make or break your business is stored.
eDocs
It doesn’t matter what business you’re in; you’ll receive dozens, if not thousands, of business transactions each month. Using eDocs saves you hours by streamlining what it takes to receive, route, code and approve this everyday avalanche of ‘paperwork’. It lets you churn through a high volume of processing, in seconds, without a second thought.
You also have the option of deploying the latest data extraction technology, enabling eDocs to automatically extract details off a PDF and copy it into your system without the need to be keyed.